A longitudinal faculty development program: supporting a culture of teaching

Abstract

Background

Recent trends in faculty development demonstrate a shift from short term to long-term programs; formal to informal learning in the workplace; individual to group settings; and from individual support to institutional support. The purpose of this study was to develop and evaluate a one-year Clinical Teaching Fellowship (CTF) program designed to equip early career medical practitioners and basic scientists with necessary skills to facilitate Team-based learning (TBL).

Methods

The CTF program provided formal training, a choice of informal professional development activities, and practical co-teaching opportunities in TBL. Of the 40 registrants, 31 (78%) completed the program. Data were collected via questionnaire and focus group. Data were analysed using descriptive statistics and framework analysis.

Results

Participants considered the CTF program as relevant to their needs and useful to their career. Learning was enriched through the combination of training, practical teaching experience alongside senior clinical teachers, the multi-disciplinary context of training and co-teaching in TBLs; and the sense of community. Competing clinical responsibilities made it difficult to attend training and TBL teaching.

Conclusions

The CTF program provided a longitudinal faculty development framework promoting preparation, practice and development of teaching skills. Securing institutional support to invest in the growth and development of early career teachers is essential to sustained innovation and excellence in teaching.

Background

Faculty development within healthcare education refers to the activities in which staff participate to improve their knowledge and skills as teachers, educators, leaders, managers, researchers, and scholars [1]. Within the past decade, the number of faculty development programs offered in medical education has increased significantly. This results from changing trends in teaching and assessment methods, and has led to the implementation of a variety of faculty development programs designed to upskill healthcare educators [1]. Although faculty development has traditionally been implemented through formal programs [2], more recently, it has been suggested that knowledge and skills are better developed through informal learning opportunities that take place in authentic environments [3, 4]. The literature indicates that through participation in a community of practice that includes experience, observation, reflection, feedback, and workplace learning, staff develop specific expertise [1]. O’Sullivan & Irby (2014) posit that a faculty development community should embrace the participants, the curriculum, and the workplace context [5].

Medical practitioners and basic scientists play an important role in educating the next generation of medical practitioners. A recent systematic review of faculty development programs within medicine found that formal, structured activities in group settings are most common [6]. These provided a high level of satisfaction among participants; a positive change in attitudes towards teaching, self-reported gains in knowledge, skills and teaching behaviours, and some observed changes in teaching behaviours [6]. However, few changes were reported in organisational practice and student learning [6]. In order to enhance the outcomes of faculty development programs, healthcare institutions need to focus on shifting from short term to long-term programs; from formal to informal learning in the workplace; from individual to group settings; and from individual support to institutional support [7].

In 2017, the first and last authors (AB and GF) developed and implemented a new “Clinical Teaching Fellowship” (CTF) program at the University of Sydney School of Medicine. The program was introduced to transfer theory to practice and achieve a sustainable, scalable faculty development program. It was designed to align with the introduction of Team-based learning (TBL), as a new method of teaching within Years 1 and 2 of the post-graduate medical program [8]. With an annual Year 1 student intake of approximately 300 students, we were aware that the introduction and ongoing teaching support for TBL would require a large number of skilled facilitators. We sought to develop a program that would promote teaching opportunities, and provide support for junior medical staff and basic scientists interested in developing formal skills in medical education. The inaugural CTF program (2017) attracted 24 participants. The second iteration of the program (2018) attracted 40 participants, and two of the CTF 2017 alumni, the second and third authors (EM and BN) joined as co-leads of the program. In 2019, we have received more than 150 applications. The focus of this study is the second iteration of the CTF program, in 2018. The second iteration was chosen, since ethics approval was received for the 2018 study and at the time of publication, the 2019 iteration was not completed.

Theoretical concept

Theories informing educational practice offer valuable lenses to analyse learning [9]. Dornan and colleagues (2014) proposed the Experienced Based Learning (ExBL) model for workplace education [10]. ExBL acknowledges that an integrated approach that orientates newcomers to the cultural and social aspects of teaching in the medical curricula is required, including meaningful opportunities to participate. It is only through participation that new practices are learnt, and new tasks are progressively undertaken [10].

The ExBL model suggests that learning outcomes are acquired through provision of a supportive learning environment, and participation in authentic workplace activities. This model provides a transferrable blueprint for education that is applicable to the faculty development context [10]. According to the ExBL model, learners’ development in skills and knowledge, is fostered by three key areas of support:

• 1) Organisational support: to ensure the learning experience matches the desired outcomes, and provides opportunities for workplace practice.

• 2) Pedagogic support: provided by teachers in the workplace setting, including mentors, role models and supervisors.

• 3) Affective support: provided by a warm and inclusive environment.

The purpose of our study was to develop, implement and evaluate a longitudinal (1 year) Clinical Teaching Fellowship (CTF) program for junior medical staff and basic scientists. Further, to explore participants’ perceptions of the structure, processes and outcomes of the program, utilising the conceptual framework of ExBL.

Methods

Course design

The CTF program was largely designed to prepare medical practitioners and basic scientists, for their new roles as skilled TBL facilitators; and potential future leaders in medical education. A coherent and flexible platform of activities was provided, that built upon each other to make use of various instructional formats, and to fit the personal needs of participants. The learning activities served as exemplars of modern learning methodologies.

They were defined based upon the specific skills required by the medical program, and aligned with the educator’s interest.

Mandatory, formal requirements to succeesfully complete the CTF program included attendance at two TBL teaching and leadership training (faculty development) sessions, observation of one TBL class; and co-facilitation of four TBL classes. Each TBL class was 2.5 h in duration. Most of the training was run in TBL format, providing a scalable model for future implementation. Optional, informal activities included participation in: the Clinical Teacher Training program [11]; careers evenings and networking dinners featuring guest speakers with senior roles in medical education; a Multiple Choice Writing session; and Medical Education Research meetings. Most of these sessions were offered at various dates and times, including evening sessions, to provide flexible arrangements, and encourage attendance. All practical teaching activities were allocated for the CTFs, that is, they were not required to actively seek teaching or professional development opportunities, rather, this was organised for the CTFs in accordance with their preferences. These formal training sessions and optional activities took place throughout the year, culminating in a graduation dinner as a formal induction into an enduring community of practice. A summary of the training, teaching and professional development activities is shown in Fig. 1.

Fig. 1

Integrated function of the one-year Clinical Teaching Fellowship program

Study design

Recruitment

Early career medical staff (resident medical officers, specialty trainees, and recently qualified consultant physicians) at teaching hospitals affiliated with the University of Sydney School of Medicine; and basic scientists (graduate students, post-doctoral researchers and early career researchers) from associated medical research institutions were invited by email to participate in the CTF program. Our aim in recruitment was to be inclusive, rather than targeting those who had already taught in the medical program.

Data collection and analysis

Quantitative data

Quantitative data were collected from participants by a post-program questionnaire, reflecting on participants’ perception of:

• the content of the CTF program, and the training provided

• TBL facilitation experience

• networking opportunities

• intention to participate in future student teaching activities; and

• intention to participate in future CTF program activities

Participants were asked to respond to 12 closed items, using a five-point Likert scale ranging from ‘strongly disagree’ (1) to ‘strongly agree’ (5). Data were analysed using descriptive statistics.

Qualitative data

Qualitative data were collected via questionnaire and focus group. The questionnaire contained two opened ended questions: “What did you find to be the most useful aspects of the Clinical Teaching Fellowship program?” and “What suggestions would you make for improvement to the Clinical Teaching Fellowship program?”. Additionally, at the end of the final face-to-face session, all participants were invited to a focus group. The focus group was recorded and transcribed verbatim. Following consultation with all authors, the first author (AB), used framework analysis [12] to code the data set, including the qualitative feedback from the questionnaire, and the focus group, using the ExBL as a conceptual framework [10].

Ethics approval

The University of Sydney Human Research Ethics Committee approved the study: project number: 2018/685.

Results

Registration and demographics

In 2018, 30 medical practitioners and 10 basic scientists registered for the CTF program. Of the participants, 17 were male and 23 female. The medical practitioners included: 25 speciality trainees, three consultant physicians, and two consultant general practitioners. Participants were based across 10 metropolitan teaching hospitals and affiliated institutions. Thirty one out of 40 (78%) participants completed the CTF program. Of these 31 participants, six were basic scientists, and 25 were medical practitioners. In total, the 31 CTFs provided approximately 372 h of voluntary face-to-face teaching, an average of 12 h per participant.

Quantitative data

Following the graduation dinner, 23/31 (74%) of participants completed the questionnaire. Participant responses to the quantitative items on the questionnaire are shown in Fig. 2.

Fig. 2

Clinical Teaching Fellowship (CTF) participant experience (N = 23)

Qualitative data

Four participants (13%) attended the focus group session: three medical practitioners; and one basic scientist. Combined qualitative data from the responses to open-ended questions on the questionnaire (completed by 23/31 (74%) of participants) and the focus group are presented in Tables 1, 2, and 3. The results are presented using the conceptual framework of Experienced Based Learning model [10].

Table 1 Participants’ responses regarding their perceptions of their experiences that related to ‘Organisational support’

Table 2 Participants’ responses regarding their perceptions of their experiences that related to ‘Pedagogic support’

Table 3 Participants’ responses regarding their perceptions of their experiences that related to ‘Affective support’

The theme of ‘Organisational support’ is illustrated in Table 1. Participants regarded the formal training prior to TBL classes, and professional development activities throughout the year, to be valuable components of the CTF program. They felt structure and formality of the CTF program provided links to junior clinical staff and basic scientists that are lacking in large teaching hospitals. Participants felt they were provided with support and the resources needed in preparation for the TBL classes. They found it beneficial to have a mix of formal and training sessions, and practice in TBLs. However, some participants felt an online component of the program would provide a valuable addition to the program. Participants valued the formal recognition of their contributions to teaching that the CTF program provided.

The theme of ‘Pedagogic support’ is illustrated in Table 2. Participants valued the team teaching design, where co-facilitation in TBLs occurred with different disciplines and varied levels of training. Both clinicians and basic scientists found the content and context provided by each other’s discipline to be of value. They also appreciated the TBL design itself, where they could practice teaching to both large and small groups of students. Participants appreciated the opportunity to observe a TBL class, discuss the teaching methods with a senior teacher, and reflect on their experience, prior to teaching the TBL themselves. While most appreciated the feedback provided after their teaching session, some participants indicated a need for greater feedback.

The theme of ‘Affective support’ is illustrated in Table 3. Participants appreciated the networking opportunities provided by the CTF program, and found it motivating to meet others enthusiastic about teaching at training and professional development activities. However, they indicated that although they would like to continue teaching, their movement around different clinical schools and hospitals (regulated by their working arrangements), may make it difficult to stay engaged as alumni. They felt a larger support network is needed to work across hospital sites and engage participants in teaching activities that fit within their changing work environments.

Discussion

This study sought to explore participants’ perceptions of a new longitudinal Clinical Teaching Fellowship (CTF) program, specifically designed to support the professional development of participants’ skills in TBL facilitation, and their engagement in medical education. The vast majority of participants regarded the training and experience provided to be relevant to their needs and beneficial to their career. Participants felt their learning was enriched through a combination of formal training, practical teaching experience alongside senior clinical staff, the multi-disciplinary context of training and co-teaching in TBLs; and the ‘sense of community and mentorship’ provided through the CTF program. Most expressed a desire to continue teaching TBLs in future years, and an interest in remaining connected with the CTF program. Some participants felt there should be a greater emphasis placed on provision of feedback on their TBL teaching. Additionally, participants indicated that clinical responsibilities made it difficult to attend formal training and teaching sessions. These findings are expanded and discussed using the conceptual framework of ExBL.

Organisational support

Organisational support ensures that the learners’ experiences are aligned with the program outcomes, and that there are opportunities for active participation [10]. Learning is context-dependent, and requires appropriate opportunities to practice what has been learnt [13]. Engagement in the CTF program was achieved through provision of formal training and structured opportunities to gain relevant practical experience. By having the practical teaching experience and professional development carefully organised for the participants, in accordance with their preferences, the participants felt supported by staff in their new teaching roles. Participant preferences for teaching and professional development activities were decided by participants according to their individual expertise, interest and availability. This type of structured and organised support is emphasised by Dornan and colleagues as essential to ensuring learner engagement at the appropriate level [10]. Although the medical practitioners and basic scientists held a variety of roles within their respective institutions (university, hospitals, clinical schools, research institutes), a clear majority of participants felt the training they received was relevant to their TBL teaching endeavours. Participants appreciated being afforded the opportunity to take part in a structured program, with a formal certificate highlighting their commitment to medical education and professional development.

Pedagogic support

Pedagogic support refers to the support that is provided by the teachers in the workplace environment [10]. The social congruence of participants, and the opportunity to network with each other at training sessions afforded a richness to their learning. Participants were able to draw from the experience of others, both during training and teaching sessions. During co-teaching in the TBLs, the participants were dependent upon each other’s knowledge and skills, relating to either basic sciences, or clinical competencies. Teaching skills were largely socially constructed [14], through observation, experience in co-teaching, and provision of feedback by senior co-teachers. However, some CTFs expressed a desire for greater feedback on their TBL facilitation. It is widely recognised within medical education that teachers feel they give more feedback than learners claim they receive [15]. Although frequently reported as lacking, observation with feedback provides a powerful means to improve skills and change the behaviour of learners [15]. This will be an important area for development in future iterations of the CTF program.

The CTF program emphasised the professional expectations of the basic scientists and medical practitioners as teachers. This focus on professional identity formation is relevant in contemporary faculty development programs, particularly for early-career staff who may hold a number of different roles. Steinert et al. (2019) state that clinicians and basic scientists often feel that they are undervalued by their institutions [16]. They suggest that ‘bolstering’ their identities as teachers through faculty development programs may increase engagement in educational activities, and provide a ‘sense of community’. [16] Participants commented that they found interactions during co-teaching of TBLs valuable, with junior and senior staff from across disciplines sharing experiences. The CTF role as a TBL facilitator required meaningful preparation, and responsibilities in teaching were aligned with the Clinical Teaching Fellows’ abilities, and competence was developed.

Affective support

Affective support is provided by a warm and inclusive environment, where participants feel they are treated as a member of one large community [10] and where similar goals and a sense of belonging is fostered [17]. The actions of supervisors, role models and mentors in the workplace are important in shaping the experience and behaviours of trainees [13]. Participants felt they learnt from their co-facilitators, and also from their interactions with students during the TBL classes. CTFs were able to develop their teaching skills, and were also prompted to revise their own content knowledge. However, it is important to note that 9/40 (23%) of initial CTF registrants did not manage to complete the minimum requirements of the program. Indeed, even among those who did complete the program, some of the clinicians expressed concern around their availability to attend TBLs (which are held during working hours) due to clinical service requirements. Protected teaching time, and incorporating additional structured teaching activities based in participants’ home institutions as part of the CTF program may help to address this issue in the future. It is anticipated that a decentralisation of the initial training and teaching activities, will improve accessibility of opportunities, and therefore completion rates. In 2019, in an attempt to improve CTF completion rates, we will offer additional optional professional development activities at various hospital sites in order to offer further flexibility, especially for busy clinicians.

Limitations

This was a pilot study with a small sample size, and the opinions of participants may not be generalisable to all clinical educators in similar settings. We note that our response rate to the questionnaire was at 74%, and only 13% of participants took part in the focus group. Therefore, the responses may not be representative of the entire group of CTFs. There are challenges of aligning participant and institutional goals. However, the faculty development program is applicable to non-TBL settings. Implementation of the CTF program required institutional leadership support at a senior level.

Conclusion

The CTF program demonstrated the feasibility and acceptability of a longitudinal faculty development framework within medical education, that is also applicable to non-TBL settings. The program allowed participants to prepare, practice and improve their teaching skills, within a supportive environment. In 2019, the number of CTF applications has continued to grow, with an increase in applications of 350% compared to the second year. Our findings suggest that through provision of opportunities for delivery of theory, choices in professional development activities, workplace practice in teaching with supportive co-teachers, and alumni engagement, a sustainable community of practice can be built. Securing institutional investment to support the growth and development of our volunteer teachers will be essential to ensure sustained innovation and excellence in clinical teaching.