Section | Requirement | Paper-based | Electronic-based |
---|---|---|---|
1 | Introduction: this section explained the use of the portfolio. | Printed series of pages. | File attachment accessed via a “documents” hyperlink. |
2 | Learning outcomes: this section presented the national learning outcomes, what was assessed in the portfolio and what the requirements were. | Printed series of pages that also highlighted what was expected in the portfolio for each outcome. | File attachment accessed via a “documents” hyperlink. The landing page (dashboard) dynamically compared what had been submitted with what was expected. |
3 | Learning plans and reflections on learning: each registrar was required to submit a minimum of two learning plans and two reflections on their learning per year. | Completed template and assessment from the supervisor which could be hand written or typed and inserted in file. | Learning plans revised through a series of electronic iterations. Final version was approved by supervisor. Reflections on learning submitted via template and assessed by supervisor. |
4. | Educational meetings: A minimum of 24 h / year and a variety of learning conversations: A: Leadership and clinical governance B: Clinical care C: Family and community orientated care D: Teaching and training others E: Professionalism and Ethics F: Other | Date, type of learning conversation, duration in hours and description filled in on a printed form and signed off by supervisor. | Filled in online on a template and approved by supervisor. |
5 | Observations by supervisor of consultations, procedures or teaching: A minimum of 10/year. | Multiple copies of the observation tools included in the portfolio for use by the registrar and supervisor. | Templates online and filled in and approved by supervisor. PDF copies available and can be printed out or sent via e-mail and filled out by hand if supervisor does not have access to portfolio. |
6 | Written assignments: A minimum of two assignments per year. Assignments were completed and marked in SunLearn, but then added to the portfolio. | Assignments printed out and added to file. | Assignments uploaded and validated by supervisor. |
7 | Logbook: Consists of a list of core clinical skills that needs to be acquired during the four year training programme and needs assessment at least twice a year. A: Only theory B: Seen or have had demonstrated C: Apply/Perform under supervision D: Independent | Printed series of pages, each clinical skill needs to be assigned an A, B, C or D and discussed / assessed by supervisor and signed with comments and date. | Template online with a logbook for each domain and each domain needs to be discussed and validated by supervisor separately. Option to register (enter) a tally of individual procedures performed. |
8 | A certificate of training in resuscitation and life support is a requirement to sit for final examination. | Certificates can be added to the portfolio. | Certificates can be scanned and uploaded as a file. |
9 | Other courses, congresses, workshops, lectures. | Proof can be inserted in this section of file. | Proof can be scanned and uploaded as a file. |
10 | End of year assessment: Portfolio Assessment Tool (PAT) (see below: Table 2). | Assessor must look through the whole portfolio and extract the data needed to complete the assessment. | Assessor views the automatically collated scores in the template and adds a final score and any feedback. |